Office Manager

Role description

Role Overview

As our offices grow, the day-to-day workplace experience can’t depend on ad hoc coordination. This role exists to ensure each Fluidstack office runs smoothly, consistently, and with a high bar for employee experience. You will own the day-to-day experience of your Fluidstack office, everything from how the space looks and functions, to how people feel when they walk in, to the small details that make a workplace feel genuinely cared for.

What You Will Do

First 30 Days: Complete onboarding and learn Fluidstack’s workplace standards, vendor landscape, and office-specific context. Shadow the current setup (or audit from scratch if you’re opening a new cadence): space layout, recurring issues, vendor performance, employee sentiment. Identify 3 quick wins you can deliver in your first month that improve the daily office experience. By 60 Days: Own all vendor relationships for your office: cleaning, catering, maintenance, supplies. Hold them to agreed standards. Implement the shared workplace standards, adapted for your location. Run a lightweight feedback loop with employees in your office. Know what’s working and what isn’t. Manage your office’s operational budget with clear tracking and no surprises. By 90 Days: Your office runs smoothly and consistently. Employees trust that the space will be well-maintained and well-managed. You are the first point of escalation for workplace issues in your office. Problems are resolved quickly and transparently, or escalated with clear context. You have a clear operating rhythm: weekly vendor check-ins, monthly budget reviews, quarterly planning.

Why It Might Be a Fit

A love of details. The things most people don’t notice until they break. Kindness and warmth in how you show up for the people in your building every day. A hospitality mindset. You think about experience, not just maintenance. Clarity, approachability, and precision in communication, especially when things go wrong. You have run an office or workspace before and take pride in making it a place people enjoy being.

Requirements

• Experience managing office openings, buildouts, or relocations.
• Familiarity with workplace technology (access systems, desk booking, AV).
• A hospitality mindset — you think about experience, not just maintenance.

Benefits

• Competitive total compensation package (salary + equity).
• Retirement or pension plan, in line with local norms.
• Health, dental, and vision insurance.
• Generous PTO policy, in line with local norms.